No more writing your no-show policy at eleven at night.
The Private Practice SOP Library gives you the procedures, policies and emergency protocols a Canadian practice actually needs. All 148 of them, already written, ready to copy into your own Drive and make yours this week.
Get The LibraryLaunch pricing ends in 14 days. Solo Practice Edition $297. Complete Library $697. Launch pricing opens Friday, September 25. Solo Practice Edition $297. Complete Library $697. Solo Practice Edition $397. Complete Library $897.
You built a practice. Nobody warned you about the paperwork.
Every therapist in private practice hits the same wall. Not the clinical work. The other work.
- A client no-shows and you realise you never actually wrote down what happens next.
- You are quoting your fee on the phone and improvising the cancellation policy, again.
- A contractor asks how time-off requests work and you make up an answer on the spot.
- Your college asks how you handle records, and nothing is written down anywhere.
- You have been meaning to document your intake process since last spring.
- You explain the same thing to every new person you bring on, from memory, slightly differently each time.
If running your practice feels like answering the same questions over and over, it is because the answers only live in your head.
Show Me What Is InsideIntroducing The Private Practice SOP Library
148 standard operating procedures, clinic policies and emergency procedures for Canadian private and group practices. Written to be copied, edited and used, not admired.
These are not outlines or prompts telling you what to write. They are finished documents. Every one has a purpose, a scope, the procedure itself step by step, who is responsible for what, and a review date to fill in.
They were written by a Canadian group practice owner for her own clinic, and they read like it. The language is practical, the situations are ones you have already had, and nothing in them assumes you have an operations manager.
Everything is delivered the moment you buy. No drip, no modules, no waiting.
Every Document, Ready To Copy
Open a document, click Make a copy, and it saves into your own Google Drive. From that moment it is yours. Change the wording, add your logo, delete the parts that do not apply.
A Handbook That Makes It Findable
148 documents is a lot to walk into. The handbook lists every one by section, so you can find the three you need this week without scrolling past the rest. Every title is a link.
Section Volumes For Working Straight Through
Prefer to sit down and do a whole area at once? Each section also comes as a single document, so you can copy all your client-facing procedures in one click and edit them in one sitting.
What Is Actually In The Library
Client-Facing Procedures48 documents
Everything that touches a client, from the first enquiry to closing the file.
- SOP No Shows and Late Cancels
- SOP Collecting Payment for Sessions Prior to Appointments
- SOP First Sessions
- SOP Completing Treatment Plans
- SOP Clinical Notes within 24 Hours
- SOP Working with Minors Under 18, Including Consent from Separated Parents
- SOP Waitlists
- SOP Closing Client Files
Plus 40 more covering intake, fees, booking, referrals, treatment summaries, file transfers and continuity of care.
Professional Expectations and Resources82 documents
How your practice runs, and what everyone in it is expected to do.
- SOP Subpoena Response Protocol
- SOP Independent Contractor Relationships
- SOP Negotiating Fee Split
- SOP Interprovincial Practice Guidelines
- SOP Paperless Practice and Electronic Document Management
- SOP Burnout and Compassion Fatigue
- SOP Exiting Group Practice
- SOP for File Reviews
Plus 74 more covering supervision, professional boundaries, continuing education, networking, scope of practice, rent and outstanding balances, and taking on students.
HR and Admin3 documents
The hiring paperwork you need before you need it.
- SOP Posting a Job Advertisement
- SOP Responses to Job Applicants
- SOP Planned Office Closure
Clinic Policies14 documents
The policies your college, your insurer and your contractors will ask to see.
- Policy: Confidentiality and Privacy
- Policy: Credit Card Requirement at Time of Booking
- Policy: Non-Solicitation of Clients
- Policy: Clinical Supervision
- Policy: Dual Relationships
Plus nine more covering professional communication, attire, shared office space, company email and self-promotion.
Emergency Procedures1 document
For the day you hope never comes.
- Emergency Procedure: Protest or Demonstration Outside the Office
Two Editions. Pick The One That Matches Your Practice.
Most of this library is about running a practice with other people in it. If that is not you yet, do not pay for it yet.
Solo Practice Edition
63 documents
Regular price $397 CAD
Complete Library
148 documents
Regular price $897 CAD
Not sure? Start with Solo. If you take on a contractor or a student later, we will credit what you paid in full against the Complete Library. You will never pay twice for the same documents.
Who this is not for
If you are still deciding whether to go into private practice, this is too early. If you want someone to sit with you while you build the business, that is Accelerate Your Practice, not a document library. And if you are looking for something that will write your policies to fit your practice without you reading them, this is not that either. These are finished documents, but they still need you to put your name, your fees and your judgement into them.
What We Promise
You are buying finished documents, delivered the moment you pay. There is no course to complete, no call to book and nothing held back for a later module. What you see on this page is what lands in your Google Drive.
The library does not sit still. New and revised documents are added every six months as practice standards shift, and anyone who takes Lifetime Updates receives every one of them for as long as the library is published.
Because the documents are yours to keep the moment you copy them, all sales are final. We would rather say that plainly here than bury it in the terms.
These are templates, not legal or regulatory advice. Requirements differ by province and by college, and they change. Check anything you adopt against your own college standards, your liability insurer and, where money or employment is involved, your own lawyer and accountant. You remain responsible for what you put into practice.
Frequently Asked Questions
How do I actually get the documents?
You get a link. Click it and Google asks whether you want to make a copy. Say yes, and the library saves into your own Google Drive where you can edit anything you like. You will need a free Google account and to be signed in when you click.
Who wrote these?
Megan Logan and Jennifer Keough, Canadian group practice owners, wrote them for their own clinic over several years. Build Your Private Practice acquired the library, organised it, and now maintains and distributes it for our members. That is why the situations in them feel familiar. They came out of a real practice rather than a template pack.
How is this different from the free templates online?
They are written for Canadian practice. No HIPAA references, no state licensing boards, no American insurance language to strip out. They are finished, where a free template gives you headings and leaves you the part that takes the evening. They work as a set, because one person wrote them for one practice. And they are maintained, so as practice standards move, so does the library.
Can I edit them?
Your copy is entirely yours. Change the wording, add your logo, delete what does not apply, combine two into one. The only thing you cannot edit is our master copy, which is deliberate so the library stays intact for everyone.
Will these work in my province?
They are written for Canadian practice and use Canadian language and assumptions. Regulatory requirements still differ by province and by college, so anything touching records, consent or employment should be checked against your own college standards before you adopt it. The documents are built to be edited for exactly this reason.
I am solo now but I might hire next year. Which should I buy?
Buy Solo. When you are ready to hire, we will credit what you paid in full against the Complete Library, so you pay the difference and nothing more.
What are the updates, and do I have to buy them?
New and revised documents are added every six months. Lifetime Updates is optional. Add it at checkout for $297 and you receive every future update for as long as the library is published. Without it, you keep everything you bought, permanently, exactly as it is today.
Can I share this with my team?
Yes, inside your own practice. Once you have copied a document into your Drive, share it with your contractors and staff the way you would any of your own policies. What is not allowed is passing the library on to another practice or reselling it.
Do I need to be tech-savvy?
If you can open a Google Doc, you can use this. There is nothing to install and nothing to set up. The handbook opens with a short page telling you exactly what to click.
Is there a refund?
No. The documents are yours to keep the moment you copy them, so all sales are final. Everything the library contains is listed on this page, and the section titles above are the real document names, so you can see exactly what you are buying before you buy it.
Is this included in any of your programs?
The Complete Library is included with Scale Your Practice at no extra cost. If you are a Scale member, do not buy it here. Check your member portal.
Your Practice Already Has Procedures. They Are Just Not Written Down.
Every decision you have made about how to handle a late cancellation, a records request or a difficult ending is already a policy. It just lives in your head, gets explained slightly differently each time, and disappears the moment you are not the one answering.
This is 148 of those decisions, already written, waiting for your practice name.
Solo Practice Edition $297. Complete Library $697. Launch pricing for 14 days. Solo Practice Edition $397. Complete Library $897.
Get The Library